Senior Information Records & Archives Officer

Senior Records & Archives Officer 
City Chambers

Salary: £46,023 - £54,476
Hours: 36 per week, 52 weeks 

This post will lead and coordinate the effective delivery of the Council’s archives and records management function, supporting the continuous development and implementation of a consistent, robust, Council-wide multidisciplinary information governance framework of policies, procedures, training and guidance. 

• overseeing the Edinburgh City Archives public access service, including search room and volunteer management, and triaging enquiries
• providing expert guidance, support, and training across the Council on records management issues and topics
• initiating and leading outreach efforts to connect stakeholders, partners, and the wider community with the historic records in the City Archives through events, digital engagement, and tailored communications
• conducting or contributing to information governance audits and assessments

We are committed to a diverse and inclusive workforce where everyone feels valued and able to be their best. We particularly encourage applications from women for senior roles, as well as people from minority ethnic backgrounds, people with disabilities or neurodivergent people, care experienced people, carers and LGBT+ people across all levels of the organisation, all of whom are currently underrepresented. All applicants will be considered fairly based on skills and experience. Disabled and care-experienced applicants who meet the minimum job criteria will be guaranteed an interview.

Find out more about our commitment to equalities https://www.edinburgh.gov.uk/work-us/inclusive-edinburgh/4

As part of our goal to improve organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure we're recruiting the best people. We’re interested not only in your skills and experience but also in your approach to work. Therefore, part of our interview process will be an assessment of how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

You can find out more on Our Behaviours web page Our Behaviours – The City of Edinburgh Council

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Happy to talk flexible working.

Follow us on X at @edincounciljobs  

To find out more about the essential and desirable requirements for the role click apply.

View Senior Records & Archives Officer job description

Experience:

• Experience of working in archives and records management teams of comparable scope, size, and complexity.
• Experience of working as an archivist at a professional level
• Experience of working as a records manager at a professional level
• Experience of leading and supporting team members in work related activities.
• Experience of working in a Scottish local authority environment (Desirable)
• Experience in using Axiell’s CALM collections management solution. (Desirable) 

Knowledge, skills and understanding:

• Knowledge and understanding of relevant professional, regulatory, and statutory frameworks in relation to archives and records management, and information compliance legislation more generally.
• Knowledge of physical preservation and conservation practices.
• Knowledge and experience of records management systems and processes.
• Knowledge of Scottish local authority functions and activities, and associated records.
• Knowledge of digital archive preservation standards, tools and best practice. (Desirable) 
• Knowledge of business process management in relation to records management. (Desirable) 
• Knowledge of risk management in relation to information governance. (Desirable) 
   

Qualifications and training:

• Qualified to degree level.
• Postgraduate qualification in archives/ records management or equivalent evidence of experience.
• Evidence of continuous professional development.
• Trained in electronic records management principles and practice. (Desirable) 
   

Job specific requirements:

• Relationship Management:
  • Experience of advising internal and external stakeholders on archival, records management and information related matters.
  • Ability to negotiate and communicate effectively at all levels within the organisation (both verbally and in writing) and present arguments/ views and information in a coherent and cogent manner. 
  • Sound appreciation of complexity and diversity of Council business, and experience of dealing with a range of professions and interests that are encompassed in a large authority, its partner organisations, and the community at large. (Desirable)
     
• Analysis and problem solving:
  • Strong evaluation and analytical skills and the ability to analyse complex issues.
  • Experience in writing and developing formal documentation to support key outcomes.
  • Ability to design processes and procedures to deliver improved records management and information governance across the Council.
  • An understanding of the political processes within local authorities. (Desirable)
     
• Projects:
  • Experience of working on projects/ programmes in relation to archives and records management.
     
• Training and presentations:
  • Experience of delivering training, briefing sessions, and outreach initiatives to a wide range of stakeholders.