Library Administration Officer

The City of Parramatta is going through unprecedented change and transformation as we grow and transform into a Global City. The intensity of growth and investment in City of Parramatta means that Council, their partners, and community have a once-in-a-generation opportunity to shape the City’s future and ensure it is culturally, socially, environmentally, and economically sustainable.

At Council, we prioritise the safety and wellbeing of children and young people. We are committed to implementing child safe practices to create an environment where children feel safe and included. We screen candidates to ensure their suitability to work with children, this includes conducting National Police Checks, Working with Children Checks, and through reference checks. Our commitment to child safety is explained in Council's Child Safe Commitment Statement.

About the role

This position is a full-time permanent position, working Monday to Friday. They will be responsible for providing the full range of business, process, and administrative support services across the library. 

The Library Administration Officer also act as relief Workforce Administrator in the production and maintenance of staff rosters for Parramatta and branch libraries as per Library procedures.

On a daily basis you will: 

• Deliver end-to-end administrative support across library services, including records management, courier coordination and office operations. 
• Manage financial and business processes such as purchase orders, invoices, budgeting support and operational transactions. 
• Support workforce coordination including rostering, leave administration, recruitment support and staff training requirements. 
• Maintain efficient operations and facilities through tracking statistics, managing assets, security access and office environment standards. 
• Provide high-quality customer and stakeholder support while coordinating meetings, events and communications across the library network.

About You 

The successful candidate should have 3+ years relevant administrative experience in an office or library environment, with a proven track record of achieving objectives. 

You will also bring the below essential requirements:

• Certificate in Business Administration or Customer Service plus suitable relevant experience
• Working with Children check
• Criminal History check
• Experience in business, customer and relationship management including handling sensitive matters with discretion. 
• Demonstrated ability to provide high level support to a broad team, as well as lead and manage small projects.
• Sound organisational skills with the ability to plan, organise and determine priorities from a variety of incoming sources, with the ability to achieve deadlines and experience in organising internal staff events.
   

What’s on offer

We are offering a permanent full-time opportunity, with an attractive remuneration from $82,692.71 to $91,067.29 plus 12% superannuation.

In addition, City of Parramatta also offer excellent employee benefits which include: 

• A range of flexible work arrangements including hybrid WFH arrangements
• 14 weeks paid parental leave
• Access to Long Service Leave after 5 years
• Central Parramatta location (Public transport at our door, discounted parking)
• Significant leave benefits (up to 12 days flexitime, 3 additional leave days at Christmas, 15 days sick/personal leave, 2 days health and wellbeing leave per year)
• Learning and development opportunities
• Health and Wellbeing programs (Fitness Passport, flu shots, etc.) 

Want to know more?

Further information regarding the requirements of this role can be found in the attached Position Description.

Review our Values Flyer, which outlines Council's core values and behaviours. 

 Alternatively for a confidential discussion please contact Ranjini Panicker email rpanicker@cityofparramatta.nsw.gov.au

How to apply 

Candidates must apply online and applications through other mediums will not be accepted at this time.

Please attach a Cover Letter addressing the requirements of this role.

Applications close 9pm, Monday 8 June 2026

As this is a child-related position, prohibited persons as defined under the NSW Child Protection Act are not eligible to apply.

A Paid Working with Children Check must be uploaded as part of your application.

If you do not have a valid Working with Children Check and meet the remaining requirements of the role, please answer your pre-screening questions accordingly and reach out to Recruitment@cityofparramatta.nsw.gov.au to confirm that your WWCC is in progress.

Council is committed to providing a child safe environment and is guided by the NSW Child Safe Standards | Office of the Children's Guardian. For more information on Council's Child Safe Framework please visit Child Safe | City of Parramatta.

 This position requires the preferred candidate to undergo a Criminal History Records check.

The City of Parramatta supports a Drug and Alcohol-free working environment and employees may be subject to random testing as a result.

Inclusion, Diversity and belonging lies at the heart of how we recruit at the City of Parramatta. We continue to commit to creating a diverse and inclusive workplace and hire great people with a wide variety of skills, experiences, and backgrounds. We invite candidates of all ages, people with disability, Aboriginal and Torres Strait Islander Peoples, women, ADF veterans, LGBTIQA+ and other culturally diverse groups. We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace.

Please note you must be an Australian or New Zealand citizen or a permanent resident or have unlimited working rights in Australia to apply for this position.