Archivist 1 - Human Resources Division
Human Resources Division
May 28, 2026
Full-time
On-site
Nashville, Tennessee, United States
Archivist 1
Tennessee Department of State
Tennessee State Library and Archives
Collection Services
Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.
Supervisor: Assistant Director of Collection Services
Summary: Process and catalog complex archival collections and work with members of the Description & Access team to create and encode finding aids to make collections available to researchers online.
Duties/Responsibilities
Minimum Qualifications
Education and Experience:
Tennessee Department of State
Tennessee State Library and Archives
Collection Services
Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.
Supervisor: Assistant Director of Collection Services
Summary: Process and catalog complex archival collections and work with members of the Description & Access team to create and encode finding aids to make collections available to researchers online.
Duties/Responsibilities
- Processes manuscript collections and state agency record groups of increasing complexity and participates in group processing projects
- Arranges and describes archival materials in accordance to Describing Archives: A Content Standard (DACS) and other relevant archival standards; ensures DACS compliance for finding aids.
- Assists with holdings management activities, including serving as stack puller as assigned.
- As assigned, assists with the accessioning of manuscript collections or the transmittal of state agency records.
Minimum Qualifications
Education and Experience:
- Master’s degree in Library/Information Sciences, Archives Management, Public History, or a related field from an accredited college or university.
- Experience equivalent to one year working with archival collections, library special collections, or records management.
- Experience in archival arrangement and description is required.
- Cataloging experience preferred.
- Knowledge of manuscript processing techniques including familiarity with DACS and EAD for finding aid creation.
- Ability to develop and maintain finding aids using contemporary tools in accordance with national standards.
- Knowledge of archival and preservation concepts, methodology, and techniques.
- Knowledge and understanding of the process and principles of records appraisal and disposition and the basic principles of archival theory and practice
- Demonstrated competency in spreadsheet, database, and word processing skills
- Strong competency in English composition equivalent to that of a successful research paper at the graduate level
- Excellent oral and written communication skills and the ability to work collegially are essential.
- Ability to work in confined quarters and dusty or damp conditions for extended periods of time during the examination of neglected records storage
- Knowledge and experience with archival processing, including archival theory and best practices regarding arrangement and description, are required. Familiarity with DACS preferred.
- Project management skills and experience preferred.
- Ability to work periodic Saturdays for stack retrieval tasks.
- Highly motivated individual.
- Ability to work independently and with limited supervision.