Administrative Support II – Archivist (Document Management)

Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.

Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.

Salary for the candidate will be determined taking into consideration a number of factors including: experience, skills, qualifications, anticipated contribution to role, internal equity, etc. The salary range presented below is based on a 35-hour workweek and would represent a majority of different candidate profiles. However, we encourage candidates who may fall outside of this range to apply as well.

Salary range (but not limited to):

47,100 - 57,500

 

About the role

We’re looking for an Administrative Support II – Archivist (Document Management) to join our growing team!

This is a temporary contract for nine months.

The selected candidate will participate in various activities related to document management and digitization, such as analyzing and processing paper documents and electronic files, with a view to their digitization and indexing in our database. Due to the nature of the work, the person will be working on-site only.

What you will accomplish with us:

• Perform various administrative tasks such as sorting and preparing paper documents for digitization.

• Digitize, index and classify various documents in archiving systems.

• Manage the flow of electronic files received by email, in our databases and directories.

• Understand the nature of documents, apply standards and policies for the retention and destruction of paper and electronic documents.

• Provide technical support on the use of our databases to internal customers.

• Occasionally participate in certain physical activities (analysis, listing and filing of boxes) at our local warehouse where the boxes of documents to keep are catalogued.

What you will bring:

• College diploma in documentation or archival techniques and at least two years of relevant experience. Any combination of training and experience deemed equivalent may be considered.

• Excellent customer service and relationship building skills.

• Proficiency with computers, particularly MS Office (Word, Excel and PowerPoint).

• Ability to collaborate closely with others as part of a diverse in-person team.

• Ability to apply established procedures with thoroughness and rigour.

• Strong organizational skills and ability to effectively manage workflow without continuous supervision.

• Bilingualism (English-French), written and spoken. You will regularly work with colleagues from across the country.

• Good data entry skills.

• Be in good physical condition as you must be able to occasionally lift boxes weighing an average of 25 to 35 lbs.

• No Canadian work experience is required; however, you must be eligible to work in Canada.

#LI-Onsite

Il s'agit d'un nouveau rôle au sein de notre équipe en plein croissance | This role is a new member of our growing team.

We are an equal opportunity employer

At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.

We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.

As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.

We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

Learn more about our recruitment process and your candidate journey here.

Please note that Intact does not provide sponsorship or other support for immigration-related matters including but not limited to employer-specific closed work permits. Candidates must be eligible to work in Canada from the anticipated start date and throughout their employment and are solely responsible for maintaining their work eligibility.

If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.